Virginia Bill of Sale Forms
A Virginia bill of sale is required any time a private sale of a vehicle takes place. A vehicle bill of sale is also needed when titling a vehicle. There are preferred and official documents accepted by the VA DMV when a Virginia car owner sells a vehicle. There are two main forms of bill of sale for cars in Virginia when sold through individuals, and not dealers. The first form, SUT 1, is for vehicles older than five years, while the SUT 1A is for vehicles five years old and newer. In either case, it is essential to learn how to complete a bill of sale properly to ensure your vehicle is legally titled with the Virginia DMV. Review more information on Virginia bill of sale forms in the sections outlined below.
The Bill of Sale Form for Virginia Vehicles Older than Five Years
The Vehicle Price Certification (Form SUT 1) is a Virginia used car bill of sale that sellers must use when they sell a vehicle to another person or business. This document is not the only one accepted by the Virginia DMV, but it is preferred over other versions that you might find if you search for a bill of sale online. However, a handwritten document will meet requirements as proof of purchase in the sale of a vehicle for the purposes of DMV services. Furthermore, there is no separate VA motorcycle bill of sale, as the same form is used for a motorcycle sale and for motorcycle registration and title work. This form is also used for trailer sales. When a dealership is the seller of a vehicle, the DMV will accept a dealer’s bill of sale for car as valid proof of sale. Learn more about VA bills of sale in our free, informative guide.
Virginia Vehicle Bill of Sale Forms for Vehicles Five Years Old or Newer
The Virginia bill of sale document for sales of vehicles five years old or newer is the Affidavit of Vehicle Purchase Price (Form SUT 1A). This is the VA DMV bill of sale accepted for selling or purchasing a car that is no more than five years old. If you search for a bill of sale online, the DMV will not likely accept it, particularly in lieu of the SUT 1A, because of one big difference between the SUT 1 and the SUT 1A forms. The SUT 1A (for vehicles five years old or newer) requires a notary to authenticate the form, marking it with a notary seal. Having the form notarized is imperative to the completion of title work.
When is a Virginia vehicle bill of sale needed?
A standard bill of sale in Virginia is necessary to title a car. Whenever you buy a new car from an individual (not a dealership or a private dealer), you will need an official document that proves you bought the vehicle and the seller consented to the sale. When the transaction takes place, whichever of the two bill of sale forms you are using, you will need to ensure that the form is completed appropriately. Check that you fill in all the information about the vehicle correctly, and that no errors occur when transferring information and numbers to the form. A VA bill of sale will require the following information:
- Vehicle identification number (VIN)
- Sale date
- Production year (must be more than five years old for Form SUT 1 or five years old or less for Form SUT 1A)
- Make, model, color and body type
The Virginia bill of sale form must include all of the required information, and it must all be documented accurately. In addition, both the seller and the buyer must sign and date the VA bill of sale document. If any of the information is inaccurate, the DMV could possibly deny your request for a new title, and you will have to return with corrected documents. Review more information about the bill of sale form by downloading our complimentary guide.
Using a Bill of Sale for Car Title Papers in Virginia
When you buy a new vehicle, including a trailer, you will need the Virginia DMV bill of sale to apply for a title. Anytime you buy a new vehicle, you want to retitle it in your name as soon as possible. As part of the titling process, the DMV will require you to submit a proof of purchase price for tax purposes. While the Virginia DMV prefers the official VA bill of sale for used cars, a handwritten statement signed by both the purchaser and the seller with the appropriate information and price of sale will suffice. Other acceptable documents include a buyer’s order or the seller’s declared sale price as indicated on the existing title.
Unrelated to the VA bill of sale, the DMV may require additional documents for information regarding the sales and use tax. Submit the title to the DMV making sure you have completed the sections named “Assignment of Title by Owner” and the “Application for New Owner Certificate of Title and Registration,” or, if the vehicle is new, submit the Manufacturer's Certificate of Origin/Manufacturer's Statement of Origin (MCO or MSO). The DMV also requests proof of address to be included, with the bill of sale, when applying for title. The DMV will require that you pay associated fees, record the odometer reading and select whether you would like an electronic title or a paper title. Once you verify the type of title you prefer, the DMV will issue your new title, and the vehicle is officially in your possession as you take over ownership. Download our comprehensive guide to review more information about buying or selling a vehicle in Virginia.