How Employers in Virginia Can Respond to Unemployment Insurance Claim Notices
Knowing how to file a response to reemployment assistance claims in Virginia is important for all employers and business owners. The Virginia unemployment compensation employer response is an integral aspect of the initial unemployment claim made by the employee. Understanding how to respond to unemployment compensation claims can help employers who find certain claims to be unwarranted. Employers should not only understand how to file a response to the unemployment claim, but also the timeframe in which a response must be made. Responding to an unemployment claim late or not even filing a response at all may warrant a penalty against the employer in many cases. The employer response to reemployment assistance benefits should be filed no matter if the employer agrees or disagrees with the unemployment claim. To find out the steps necessary to respond to a reemployment assistance claim as an employer, continue reading the information below.
Why is a Virginia unemployment compensation employer response important?
While knowing how to file a response to reemployment assistance claims can help the employer through the process, knowing why the response should be made can be equally as important. The Virginia unemployment compensation employer response is a valuable part of the state’s investigation process. When an employee submits an initial unemployment insurance claim, the Virginia Employment Commission (VEC) will investigate the claim fully. The initial claim is the determination of eligibility for an employee to file for weekly benefits.
However, an employer response to reemployment assistance benefits will need to be made before an employee can be deemed eligible. An employer should understand how to file a response to reemployment assistance claims especially if he or she disagrees with an unemployment claim. The response for unemployment compensation claim will be the employer’s opportunity to voice his or her contest of the claim and provide a detailed account of the separation with the employee.
The employer will still be responsible for filing an employer response to the unemployment claim with the VEC even if he or she does not contest the unemployment claim. The Virginia Employment Commission will be in charge of gathering all of the necessary facts of the employment separation from both the employee and the employer to determine if the employee meets the eligibility requirements to receive unemployment benefits. After the employer provides his or her response to reemployment assistance benefits, a final determination will be made. If an employer fails to provide a response to the VEC, then a determination may be made on behalf of the employee.
How to Respond to Unemployment Compensation Claims in Virginia
An employer seeking how to file a response to reemployment assistance claims will need to wait until contacted by the Virginia Employment Commission. Once contacted, the employer response to reemployment assistance benefits will need to be made in the manner approved by the VEC. Depending on how the VEC contacts the employer will be the way in which the Virginia unemployment compensation employer response will be required. For instance, if the VEC mails a questionnaire to be completed, then the employer will need to send the questionnaire back after filling it out. If the VEC prefers to conduct an employer response interview by phone, then the date and time of the telephone interview will be provided to the employer. Regardless of whether or not the employer is contesting the unemployment insurance claim, a response will still need to be on file with the VEC for the investigation to continue and a determination to be made. To discover how to file a response or acceptable ways to submit an employer response to reemployment assistance benefits, download our helpful state guide today.
What Virginia Employers Should Know Before Filing a Response For An Unemployment Claim
Before understanding how to file a response to reemployment assistance claims in Virginia, employers should better prepare themselves for when an unemployment claim arises. Preparing in advance can help employers when they need to response to an unemployment compensation claim, and keep them organized throughout the VEC inquiry. Employers should always:
- File unemployment insurance taxes on a regular basis.
- Maintain all up-to-date employment records.
- Conduct exit interviews with all employees.
- Document each employee disciplinary action, with signature by the employee.
- Respond in a timely manner to all employment inquiries through the VEC.
- Pay all quarterly employer contributions due.
An employer should not only be up-to-date with unemployment insurance tax filing and registration, but he or she should also maintain accurate employment records as well. This will come in handy when an employer is requested to file a response to reemployment assistance claims and can provide documented proof of an employee’s separation for the VEC. An employer can save time and avoid unnecessary determinations by the VEC if he or she prepares in advance throughout the time of employment. To find out more information regarding the Virginia unemployment compensation employer response including how to respond to unemployment compensation claims, download our comprehensive Virginia guide today.